How to convert EDB to PST in Outlook 2019, 2016

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This technical article will show you how to convert EDB to PST in Outlook 2019, 2016, and previous versions. It thoroughly describes different strategies for various Exchange Server versions.

Why convert Exchange to PST?

Understanding why it is necessary to convert Exchange mailboxes to Outlook PST is critical before studying the EDB to PST conversion methods.

  • Exchange Backup – Occasionally, it becomes necessary to back up certain Exchange mailboxes (e.g., when an employee leaves the organization). Exchange administrators have a cost-effective solution for backing up user mailboxes to PST.
  • Data port across systems: When preserved in PST files, user mailbox data is portable. Data may be moved swiftly to other places using various storage devices, which is useful in circumstances such as firm mergers or acquisitions.
  • Compliant needs: Due to legal and compliance requirements, some data must be collected, stored, and maintained for an extended time as a record that may be produced at any time in the future.
  • Benefits of the Outlook emails program: By converting EDB to PST, users can access the exchange mailbox in Outlook. MS Outlook is also kept in several Outlook accounts. To improve application performance, it allows users to split a large PST database into several smaller PST files.

These are some of the reasons for converting EDB to PST. With excellence, let’s look at how to convert EDB to PST in Outlook 2019, 2016.

Using Exchange Management cmdlets, convert EDB to PST:

Using PowerShell cmdlets, administrators may export Exchange mailboxes to PST in Exchange Server 2007 and later versions. The PowerShell cmdlets, however, differ depending on the Exchange Server version. This section will go through the manual EDB to PST conversion procedure in Exchange Server 2016 using the New-MailboxExportRequest cmdlet.

Conditions for EDB to PST with PowerShell cmdlets:

  • The user must be an Exchange administrator to run cmdlets in the Exchange Management Shell.
  • Permissions must maintain the Mailbox Import Export Role to execute the exports. It may be assigned using the Exchange Admin Centre. To set the needed privileges, use the following cmdlet in the Exchange Management Shell.

F:\PRADEEP SINGH\Work\SHOVIV\Manual images\EDB to PST in Outlook powershell image\2.PNG

PowerShell cmdlets’ workflow:

In Exchange Server 2016, use the PowerShell cmdlet New-MailboxExportRequest to convert EDB mailboxes to PST. PowerShell cmdlets can be run with the following syntax:

F:\PRADEEP SINGH\Work\SHOVIV\Manual images\EDB to PST in Outlook powershell image\3.PNG

The mailbox name is the name of the mailbox to be exported, and the destination file path is the location of the PST file.As an example,

Your Exchange mailbox is stored at the destination you choose for the PST file.

Hence, this is how to convert EDB to PST in Outlook 2019, 2016 with PowerShell cmdlets’ workflow. However, it would be best if you comprehended its limitations and the difficulty exporting EDB mailboxes for Outlook.

Limitations using Exchange Management Shell command-line:

  • A solid understanding of how to use the EMS cmdlets is essential.
  • It is not possible to export or retrieve mailboxes from damaged EDB mailboxes or deleted data.
  • There is a high risk of making mistakes by hand, which might result in data loss.
  • No filter function could help export selected data from exchange mailboxes to an Outlook profile.
  • Long and drawn-out process while exporting Exchange mailboxes.

Another manual technique available in Exchange Server 2003 is the ExMerge utility. Microsoft’s ExMerge is a free program. It converts Exchange EDB files to PST files and imports data from PST files back into Exchange. The software may convert numerous EDB mailboxes to PST file format by extracting and exporting their content.

Manual processes don’t cost anything, but they come with their share of restrictions and hassles. Because of difficulties like these, experts usually endorse making use of a professional method to convert EDB to PST hassle-free. In the next section, we’ll discuss Shoviv software’s specialist solution. Let’s glimpse how to convert EDB to PST in Outlook 2019, 2016 using this specialized software.

Professional software for EDB to PST conversion:

Shoviv EDB to PST Converter tool is a robust solution for Exchange mailboxes recovery and conversion. This software can export EDB data to Outlook PST files, Live Exchange, and Office 365 mailboxes. It also makes it simple to save data of EDB files to different file formats. This efficient solution can also extract Exchange database files from Exchange backup files to PST format.

It is a fast and secure solution, enabling EDB conversion of any Exchange version to PST for various Outlook versions.

Conclusion:

This guide discussed how to convert EDB to PST in Outlook 2019, 2016 using different approaches. Because the Microsoft Exchange Management Shell command line and the ExMerge utility are free, many users are interested in them.. But you can’t be sure that the results will be ideal, and you can only use it with older Exchange versions. So use the method that professionals employ. You can first try out the mentioned software by examining its demo version.

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Sidharth

Professional Blogger. Android dev. Audiophile.

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