How to Perform Office 365 Mailbox Backup to PST Professional Solution


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This article is specially curated to provide you the most reliable and cost-effective solution to perform Office 365 mailbox backup to PST without any hassle. If you are searching for the same, then you are advised to go through this article and you will find a productive and cost-effective solution for the same.

Let’s go through the user query that made this article possible, then we will dive into the solution part:

We are looking for Office 365 external backup suggestions

Hi, we’ve decided that retention policies and searches just aren’t going to be enough and we need external backup.


  • We are looking for software that can backup all Office 365 mailbox items like emails, contacts, calendars, documents, and tasks. Is there any reliable tool that can work out for me! Please help us! Thanks.

Does Microsoft Office 365 backup your data?

Various compliance and availability capabilities built into Microsoft Office 365 in order to provide a seamless and feature-rich experience to its users, sadly comprehensive backup is not a part of this service. As Microsoft clearly stated in one of their agreement that they are not responsible for their customer data. Moreover, they have stated that data generated in Office 365 is a core responsibility of the respective customers and it should be protected by the customer.

Therefore, many industry experts and their admins widely agree on the fact that a professional utility is a must to terminate the risk of permanent data loss that may occur in Office 365.

How can You Perform Office 365 Mailbox Backup to PST Professionally?

While backing up Office 365 is quite common nowadays, and in order to perform this task, many service providers are available. Any of them is generally able to provide an easy process in creating Office 365 backup into PST. However, in order to backup Office 365 account safely, we would recommend you to use professional software i.e. Office 365 Backup Tool.

As, it is also able to supply fast granular recovery of the data and comes with advanced search capabilities and many smart filters, in order to quickly find items to meet legal and compliance needs by the administrator.

How Microsoft 365 Can Be Useful For Remote Teaching

Here Are Some of the Special Features That Makes it Stand Alone:

There are several advanced features that come with this software that makes it extraordinary software when compared to others. Some of them are listed below:

• Offers Task & Calendar backup along with other Office 365 mailbox items

• Provides seamless Backup Process with 100% Precision

• Date-Filter option for mailbox items to backup selectively

• Keeps data files and folders structured and maintains folders hierarchy as well

• Offers Free Demo Version to Download in order to Try All the Features

Let’s find out the step-by-step working of the Office 365 backup solution screen-shots.

Protect Your Business with Microsoft Office 365 Backup Software

Step 1: In the very first step, you need to install the software and then run it on your windows machine. Choose Office 365 as the source backup platform and Outlook as the destination backup platform in order to backup Office 365 mailbox to PST.

Step 2: Now you can select the desired mailbox categories that you may want to backup from the given options such as email, contact, calendar, and document. Moreover, you can use a date-based smart filter which is integrated into this software that allows you to backup data selectively. You just need to select the specific date range from that calendar interface and you are all set to go.

Step 3: In this step, you have to log in using your Office 365 admin accounts details like admin ID and application ID and also have to validate it by pressing the validate button provided in order to perform Office 365 mailbox backup to PST.

Step 4: Now, you can define a destination storage path in order to save the resultant PST file on your local computer safely.

Step 5: Now, you can see all the Office 365 accounts that are associated with the admin account you have provided, you can choose the desired one and hit the backup button and the backup process will start shortly.

In Brief

In the conclusion, there are several good reasons for backing up Microsoft Office 365.

Therefore we have come up with this article to make it easier for users to select a reliable way to do the same. Using professional software, as discussed in the above section, makes this data backup process easier and safer from the hacker, and ransomware attacks and thus carries a cost-effective way over the competing solutions.

As, it is also stated by Microsoft that you should use a professional utility to backup your Office 365 accounts, as this facility is not offered by Microsoft yet. Hence, we have suggested the most reliable software, which is trusted by many industry experts in order to backup Office 365 accounts.

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