When working in a modern office, and especially one that operates online, it is important that when you are communicating with both colleagues, clients, and customers, you do so with the utmost security. After all, the last event you want to befall your business is your information getting into the wrong hands. Thankfully for you, whether you are the CEO of your company or you work in IT security, this guide has been created to lay out a few ways that you can keep your work communications safe. Read on now in order to learn all about it.
Install Anti-Virus Software
To make sure that absolutely nobody can get into your computer systems, like the devastating hack seen at SolarWinds, you must install robust anti-virus software. The benefit of using such software is that it allows hacks to be stopped before they even occur, allowing for safer communications within your office. Take a look around now for an anti-virus software system that works within your budget.
Use Secure Mail
When you are sending e-mails that need to be kept secure, you should be using a third-party system that uses encryption to make sure that they are as safe as they can be. If you are looking for a provider who should be able to help you with this issue, a GoAnywhere secure mail can be sent to multiple individuals and can be protected using passwords. The other benefit of using this is that there are no maximum file limits, allowing you to transfer large files without truly needing to worry.
Use Encrypted Messaging Platforms
Relying on public messaging platforms that all run on the same system can easily backfire, as the recent Facebook outage has shown. Instead, it is a much better idea to use an encrypted messaging platform for quick person-to-person communication. This means that if somebody gets into your communication, they will not be able to decode it, keeping your messages safe. This is especially important if you are talking to people about sensitive information.
Use Paper for Extremely Important Messages
As the many hacks that happen to governments and companies across the world on a seemingly monthly basis show, the best hackers in the world can penetrate even the most secure systems. That’s why it always helps to have some form of analog failsafe that simply cannot be hacked. If you have top-secret information or memos that need to be sent, you can always use paper for these purposes instead.
Use the Cloud
For easy and seamless file transfer, it is recommended to use some form of cloud technology. Not only does this give business managers a clear idea of who is working on what and when, but they also have a backup, meaning that if your system is compromised, then it can be rebooted in just a few clicks. Simply put, this is an essential piece of kit to have. Cloud servers also use some of the most sophisticated encryption technology available, making them really tough to crack.