It is no secret that your employees are an integral part of your business and understanding how they work, what they think, and any other important information can not only help the workplace be a better environment for employees to work in but using this information can also impact your business significantly.
All businesses collect data, and employee data is just one branch of the data tree. But what does it actually mean to collect employee data, and what are the different types that you can get?
This piece will discuss some of the different types of employee data you can collect and how you can use it to improve your business.
Why Should You Collect Employee Data?
There are a few excellent reasons why you should collect employee data and they go hand in hand with why collecting data is a good idea in general anyway!
Collecting employee data will give you a better understanding of your overall business and its workings and it can help identify trends within your employees. With this information, you can improve many areas of your business, including its efficiency and productivity. You might be able to focus on areas that are not working as well as you hoped, determine why this is the case and examine ways to improve. You might notice a trend that everyone can use to their advantage for the company. You can also find out really niche details in HR processes such as if there is a correlation between how long your employers have been under your employment and when they hand in their notice.
The first obvious employee data set might be their personal information. You should of course always ensure that this information is fully secure and only offer limited access to a few personnel – for example, to a few key managers. This data will involve information such as name, address, phone number, when they were hired, next of kin, attendance and absence records, and length of service to name some key details.
This will also most likely include job role details too, and the contract which was signed under this description.
It is up to the business what is written under here, but skills can also be a useful input, as you will be able to see who might be best for a coming project or if someone isn’t being used to their full potential. Employee feedback can also be useful to revisit from time to time to make sure everything is being done to create a happy job role and environment. Consider investing in Simpplr to help you collect this essential data!
Performance data is important for both the employee and the employer. If performance is lacking and there are unrecorded reasons for this, an analyzed data set might be able to shed some light on the reason. Perhaps an employee is involved in something they do not enjoy or have not been trained for, or maybe no goals have been set so there is nothing to measure against. Once the reason has been identified, there can be a plan put in place to rectify the issue, and notes can be taken down to give more information for the next performance review.